Organization at work is key to getting ahead. It enables businesses to stay focused, and people to work more efficiently and better manage projects. With organization being such a key component to a person’s productivity, many businesses have been trying to improve individual as well as company-wide organization and have been doing so through the implementation of specialist software, as well as a few other methods.
If you find yourself getting flustered at work because of a hectic schedule, or are regularly losing important documents, then perhaps making some changes to improve your organization will benefit you and boost your output, making you a far more valuable and more importantly, relaxed worker. It’s well known that poor self- management can lead to increased stress and anxiety, so implementing a few changes to better stay on top of things will benefit you as a worker and the company you work for.
Implement a Rostering System
A rostering system can really help an entire business stay organized as well as increase efficiency, as it helps managers create the most effective rosters and shifts. This type of software eliminates the need for paper-based rosters, which reduces manual inputting errors.
A robust e-rostering system can be useful in allocating the right amount of work to staff, figuring out how many members are required for a specific task, and when they are needed, thereby avoiding over or understaffing. These systems also can be used to determine the right person for each task, creating an effective schedule that can be shared electronically among your colleagues and help your staff organize their workloads better and build a clearer understanding of their responsibilities.
Manage Your Messages
Between texts, emails and other app notifications, a lot of digital communication does the rounds in today’s offices. In fact, some of the most highly engaged workers can easily receive upwards of 100 emails a day, which of course, can be really hard to keep on top of. Missed emails can swiftly spiral into a chaotic mess and can really affect how organized you are. It is because of this that it is vital to create a system for managing messages.
A good way of doing this is to create folders within your email software. This approach enables you to organize frequent contacts into different folders, so that notifications are easily manageable. You can also rank these contacts in terms of urgency, so that you have an idea of what needs to be dealt with swiftly.
It’s also important to create digital boundaries to limit the number of messages you receive. To do this, set times when people can and cannot contact you, so that you’re not dealing with correspondence after work hours.
Better Manage Your Digital Documents
Having a messy computer can really stunt your organization, as it makes it difficult to find documents and other software. To improve your organization, it’s a good idea to take steps to make your desktop neater and easier to navigate.
One of the most important things to do is to give each file a unique and easily recognizable name. Far too many employees at far too many businesses have lost documents, simply because they saved them under hard-to-remember names that make it difficult to locate what you’re looking for. Another bad habit to kick is saving multiple versions of the same document, as that can quickly lead to confusion on which is the most up-to-date version.
It’s also a good idea to browse through your download folder and delete the stuff that isn’t needed, because it’s almost guaranteed that the folder is clogged up with old PDFs and documents that serve no purpose other than to confuse you and eat up storage space.
Create Good Relationships With Colleagues
When trying to hone better organizational skills, we always consider our workload, but don’t usually take the time to think about how our relationships can affect how we work. However, taking the time to learn about how each staff member contributes to the team and can help create better alignment in the workplace, making it a more organized place.
Take the time to find out everyone’s name and role in your department, what they are doing day to day, and find out their schedules, as this information can help you better plan team tasks. Make sure to share this type of information about yourself too, so that colleagues can also figure out how you work best.
You may feel like you’re getting more done by multitasking, but the truth is that spreading yourself to thinly can lead to less-than-desirable results, and it also creates the potential for confusion as it you’re not paying full attention to each task. Going through tasks one by one can also mean that you’re completing them a lot faster, so to help you do this, creating a plan at the start of the day can really boost your organization and also help you feel less stressed but more confident in the work you’re producing.